About
|
Contact
|
News
RESEARCH
RESEARCH
RESEARCH Home
Reference Services
Submit a Research Request
Workshops & Presentations
Digitization & Reproduction Orders
Plan a Research Visit
Before You Arrive
While You're Here
Hours & Location
Explore Our Collections
Catalog
Digital Collections
Electronic Records
County Records on Microfilm
Newspapers
Maps
Church & Synagogue Records
Serials
State Publications
Supreme Court Cases
Montgomery County Estate Files
Civil War Service Records
Archived Websites & Social Media
Research Guidance
Research Consultations
Frequently Asked Questions
Research Tips
Alabama Fast Facts
Vertical Files
Military Records
VISIT THE MUSEUM
VISIT THE MUSEUM
VISIT Home
Plan Your Visit
Field Trips & Group Tours
On Your Own
Hours & Location
Explore the Museum
Current Exhibits
Upcoming Exhibits
Past Exhibits
Hands-On Gallery & Grandma's Attic
Our Building
NAGPRA
TEACH & LEARN
TEACH & LEARN
TEACH & LEARN Home
Classroom
Alabama History Hub
Traveling Resources
Digital Learning
Field Trips
Professional Development
Alabama History Institutes
MANAGE RECORDS
MANAGE RECORDS
MANAGE Home
State Agencies
Retention Schedules
Annual RDA Implementation Report
State Records Commission
Transfer Permanent Records
Destroy Temporary Records
State Records Center
Local Agencies
Retention Schedules
Records Destruction
Local Government Records Commission
Local Government Deposit Agreement
Nonprofits
For the Record
Blog
Training Opportunities
Disaster Preparedness & Recovery
Disaster Recovery Resources
Disaster Recovery Vendors
Disaster Planning
Electronic Records
File Naming
File Formats
Digital Photographs
Email
Websites
Alabama State Electronic Records Project
State Historical Records Advisory Board (SHRAB)
Grants
Potential Funding Sources
Publications
FAQs
SUPPORT
SUPPORT
SUPPORT Home
Donate Collections
Volunteer
Friends of the Alabama Archives
Alabama Archives & History Foundation
SHOP
SHOP
MANAGE PUBLIC RECORDS
Records Destruction
Records Disposition Authority or RDAs provide the legal authority for agencies to destroy temporary records
Reporting destruction to the Local Government Records Commission is required by law (Section
41-13-23
of the Code of Alabama 1975)
Agencies should submit a
Local Government Records Destruction Notice
to the Alabama Department of Archives and History (ADAH) each time that records, electronic or paper, are destroyed
ADAH maintains destruction notices permanently, in case there is ever a question (e.g., during audit or litigation) as to whether records were legally destroyed
Health Care Authorities can locate a separate annual reporting form for destruction
Records Destruction Notice
Sample Records Destruction Notice
Health Care Authorities Annual Report Form
Key Items Needed to Successfully Process and Expedite Your Destruction Notice
Contact Information
Contact name (please type or print)
Contact phone number
Contact address
Contact email address
Record Information
Number of cubic feet (boxes)
RDA number listed on the
Functional Analysis and Records Disposition Authority
Record title or description of records being destroyed
Superintendent's Signature (for school systems and boards of education)
Signature
Identify that the signature belongs to the superintendent as not every signature is legible
Email destruction notice
Becky Hebert (
becky.hebert@archives.alabama.gov
)
Devon Henschel (
devon.henschel@archives.alabama.gov
)
Rebecca Jackson (
rebecca.jackson@archives.alabama.gov
)