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Anyone can visit the Archives and use its research facilities. Students under the age of 15 are asked to bring a responsible adult with them. When you come to visit please bring a photo ID and a pencil. Since the temperature may vary greatly, you may want to bring a sweater. Clothing with pockets is also helpful. To find out why, please read the procedures and policies listed below:
First you will sign in at the Lobby Desk.
You may be asked to secure some items in lockers. Please have a quarter for the locker. It will be returned to you when the key is returned to the locker.
You are not allowed to bring the following items in the research room: ink or ink pens of any kind; briefcases; purses; backpacks; envelopes; pencil cases; heavy overcoats; 3-ring binders; expandable folders; briefcases; or books and papers which might be confused with items from our collections. You will be asked to lock these items in your locker. These rules are necessary in order to protect the materials in the Archives and ensure that they are available for future generations.
You can bring the following items in the research room: pencils, note cards, loose paper, clear folders and clear pencil cases, and light wraps such as sweaters and shawls.
You may also bring in and use laptop computers, audio cassette recorders, and cameras. Cases must be left in your locker.
Please turn off the ringer on your cell phone while in the research room and refrain from using your cell in the research area. These calls can be very disruptive to other researchers.
You will be asked to allow staff to inspect items upon entering and leaving the document reading room.
 Our facility, including research room lockers, microfilm readers and tables, is wheelchair accessible. Department staff are available to assist you if you need help in the museum galleries or our research room.
USING ORIGINAL MATERIALS
Many of our records are available in the Research Room. Usually these will be printed books, serials or microfilm. Other items are only available in the original form and are retrieved as needed. To use these materials you must register and go to the Research desk and receive a researcher's card. Strict security guidelines are enforced in order to protect these original records for future generations.
If it is your first visit, you must fill out a Patron Registration Form. You will be asked to show some form of photographic identification, such as a driver's license, student ID or military ID. Keep your ID with you.
You will receive a researcher card. This card will be a permanent card.
After receiving a card, staff will discuss your research request with you to determine the best research strategy.
Staff will assist you with the department's finding aids, which describe the materials that we have, and show you how to request materials. The finding aids are available in our on-line ADAH catalogue and databases.
CITING MATERIALS FROM ADAH COLLECTIONS
Researchers may quote from, cite from, and/or publish materials from the collections of the Alabama Department of Archives and History.
All requests must be submitted in writing and reviewed by the Assistant Director for Public Services.
If you want to obtain permission to cite from a collection, submit a Permission to Publish Contract.
PHOTOCOPYING
A self-service coin-operated photocopy machine is available in the reading room. Copies cost 10¢ per page. Change is available at the Research desk.
Self-service coin-operated microfilm printers are available in the microfilm room. Microfilm photocopies cost 50¢ per page.
Original documents must be photocopied by staff. Copies cost 25¢ per page. Some items cannot be copied because they are too fragile or too large.
DUPLICATION OF PHOTOGRAPHS, MAPS, OR OTHER VISUAL IMAGES
You may use visual images from the Archives collections for private, educational and historical purposes. You may use copy prints or slides of these items in slide presentations, in publications, to display in places of business, or for other specific uses.
If you want to purchase a copy of a photograph, submit a photograph service request.
If you want to obtain a print for personal use, submit a Copy For Private Use Only form.
OTHER INFORMATION
Limited free parking is available at the Archives in the parking lot on Adams Avenue across from the Adams Avenue entrance to the Archives. There are also free disabled parking spaces around the Archives with access to the Adams Avenue entrance.
Eating drinking, and smoking are prohibited in the Research Room.
Snack/beverage vending machines are located in the Hale Room near the Research Room. Restaurants and cafeterias are available in the surrounding area. Ask our reference staff for more information.
A public telephone is available in the Hale Room.
Restrooms are located on the first floor behind the Lobby Desk and on the second floor.
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