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State Records Commission

Members      Meeting information

 

 

 

 

 

Annual Awards Program for Records Management and Preservation

• Guidelines and Nomination form
  
• Rating form

Creation and Authority
The State Records Commission was created and authorized by state law in 1955. See Code of Alabama 1975, Section 41-13-21; Section 41-13-25.

 

Composition
The State Records Commission consists of nine members, six of them are ex officio and the other three are appointed. The ex officio members are the:

• Director of the Department of Archives and History, who serves as the chair of the commission
  
• Chief Examiner of the Department of Examiners of Public Accounts
  
• Attorney General
  
• Secretary of State
  
• Commissioner of the Department of Revenue
• Director of the Department of Finance

 

The appointed members :

• One member from the University of Alabama (designated by the head of the Dept. of History)

• One member from Auburn University (designated by the head of the Dept. of History)
• One member from one of Alabama's Historically Black Colleges and Universities (appointed by the Governor)

 

 

Duties
The State Records Commission is charged with the following responsibilities:

• conduct surveys of public records created by state agencies (Code of Alabama 1975, Section 41-13-24).

 

• issue regulations classifying all public records and prescribing the period for which records of each class shall be retained (Code of Alabama 1975, Section 41-13-24).

 

• determine which public records shall be perserved permanently because of historical value and which records may be destroyed or otherwise diposed of (Code of Alabama 1975, Sections 41-13-21).

   

• approve records disposal requests submitted by state agencies prior to the records destruction (Code of Alabama 1975, Sections 41-13-21).

 

State and local officials -- for records management assistance call (334) 242-4452 or email us at records@archives.state.al.us.

 

For genealogical or historical research

Updated: De3cember 17, 2012

http:www/archives.alabama.gov/officials/state1.html