State Records Commission
Creation and Authority
The State Records Commission was created and authorized by state law in 1955. See Code of Alabama 1975, Section 41-13-21; Section 41-13-25.
Composition
The State Records Commission consists of nine members, six of them are ex officio and the other three are appointed. The ex officio members include:
- Director of the Department of Archives and History, who serves as the chair of the commission
- Chief Examiner of the Department of Examiners of Public Accounts
- Attorney General
- Secretary of State
- Commissioner of the Department of Revenue
- Director of the Department of Finance
The appointed members include:
- One member from the University of Alabama (designated by the head of the Dept. of History)
- One member from Auburn University (designated by the head of the Dept. of History)
- One member from one of Alabama's Historically Black Colleges and Universities (appointed by the Governor)
Duties
The State Records Commission is charged with the following responsibilities:
- Conduct surveys of public records created by state agencies (Code of Alabama 1975, Section 41-13-24)
- Issue regulations classifying all public records and prescribing the period for which records of each class shall be retained (Code of Alabama 1975, Section 41-13-24)
- Determine which public records shall be perserved permanently because of historical value and which records may be destroyed or otherwise diposed of (Code of Alabama 1975, Sections 41-13-21)
- Approve records disposal requests submitted by state agencies prior to the records destruction (Code of Alabama 1975, Sections 41-13-21)
State and local officials -- For records management assistance, please contact the ADAH staff: (334-242-4452) or records@archives.alabama.gov.
