-->

 

Local Agencies

 

Staff from the Alabama Department of Archives and History (ADAH) work with local agencies on information management, records destruction, and on preserving permanent records in their communities. For information and free training, call or email our staff listed at the bottom of the page.

  • Retention Schedules or Records Disposition Authorities (RDAs)
    RDAs are issued by the Local Government Records Commission under the authority granted by the Code of Alabama 1975, Sections 41-13-23. RDAs list records created and maintained by the agency in carrying out its mandated functions and activities. It establishes minimum retention periods and disposition instructions for those records and provides the legal authority for the agency to implement records destruction.

  • Records Destruction
    RDAs constitute authorization by the Local Government Records Commission for the disposition of records of the agency as stipulated in the document. Agencies must, however, submit a Local Government Records Destruction Notice to the Alabama Department of Archives and History (ADAH) each time that records, electronic or paper, are destroyed.

  • Local Government Records Commission
    The Local Government Commission is charged with the responsibility of determining which local records shall be permanently preserved because of historical value and which local records may be destroyed or otherwise disposed of…No county, municipal, or other local government official shall cause any records to be destroyed or otherwise disposed of without first obtaining approval of the Local Government Records Commission.

  • Local Government Deposit Agreement
    If counties or municipalities lack adequate space for preserving original permanent records, the Local Government Records Commission has approved a Local Government Records Deposit Agreement to assist them in finding a suitable off-site repository, such as a local library, archives, or commercial storage facility. This completed form must be reviewed by ADAH staff.

  • Repository Database
    The Alabama Repositories Directory was initiated in 2008 by the Alabama Historical Records Advisory Board to facilitate access to Alabama’s documentary heritage. The database lists public entities and private organizations holding historical records, artifacts, and other cultural heritage materials.

Contact

 

Becky Hebert
334-353-5039
becky.hebert@archives.alabama.gov


Kevin Hollis
334-353-4607
kevin.hollis@archives.alabama.gov